VACANCY FOR PERSONAL ASSISTANT TO AMBASSADOR/PUBLIC RELATIONS OFFICER

VACANCY FOR PERSONAL ASSISTANT TO AMBASSADOR/PUBLIC RELATIONS OFFICER

Job Description 

  • Assisting the Ambassador in attending to meeting appointments:
  • Making meeting arrangements
  • Update meeting calendar
  • Provide meeting agenda
  • Preparing meeting summary reports
  • Preparing the meeting room
  • Providing refreshments for guests
  • Prepare gifts for visiting guests
  • Act as an interpreter in Korean language during official meetings
  • Making bookings for luncheon or dinners
  • Making travel and accommodation bookings
  • Customer service at the counter
  • Meet and greet for all customers visiting the office
  • Registering customer issues with relevant diplomats
  • Guide customers to the meeting venue or waiting area
  • Organize meeting arrangement with the relevant Diplomatic officers.
  • Telephone reception,
  • Receive and direct call to Diplomatic officers
  • Dial outside call and connect to respective officers.
  • Record information from callers if officers are not available.
  • Record outward calls for controls and monitoring purpose
  • Official correspondence management.
  • Receive and register inward mails
  • Compile and deliver correspondence to Ambassador
  • Distribute mails to Diplomatic officers
  • Register and send outward mails
  • Prepare and send out standard letters
  • Receive and distribute all official e-mails to Diplomatic officers
  • Respond to official e-mails
  • Public Relations
  • Planning, developing and implementing PR Strategies
  • Collating and analyzing media coverage
  • Devising and coordinating photo opportunities
  • Maintaining and updating information on Fiji embassy’s Website
  • Commissioning Market Research
  • Managing the PR aspect of a potential crisis situation
  • Fostering community relations through events and involvements in community initiatives
  • Preparing and supervising the production of brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multi-media programs.
  • Translation
  • Reading through original material and rewriting in the target language(English)
  • Liaising with clients to discuss any unclear points
  • Consulting with experts in specialized areas.
  • Proofreading and editing of final translated versions (Korean & English)

Additional work

  • Assist diplomats during official gatherings
  • Asist in Cultural promotions and official functions
  • Assist Diplomats in hosting for visiting Government officials
  • Updating of records for Fijian citizens living in Korea.
  • Providing assistance to visiting officials.

Application will close by September 21st at 5pm.

Please send the application to info@fijiembassy.co.kr

Short-listed applicants will be contacted directly

 


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